Planned Maintenance
Planned preventative maintenance surveys and schedules helping property owners and asset managers budget accurately, extend building life, and avoid costly reactive repairs.
5–10 Years
Schedule Horizon
PPM Schedule
Report Type
RICS Regulated
Standard
UK-Wide
Coverage
What our Planned Maintenance service delivers
Our planned preventative maintenance (PPM) surveys and reports help property owners and asset managers budget accurately, extend the life of their buildings, and avoid costly reactive repairs. We deliver tailored maintenance schedules across all commercial property types.
Our planned maintenance service supports the full range of commercial and residential property clients:
24-Hour Response Guaranteed
Botley Byrne responds to all enquiries within 24 hours. Contact us today to discuss your requirements with a named RICS-chartered surveyor.
The benefits of our Planned Maintenance service
Every instruction is delivered by an experienced RICS-chartered building surveyor with a focus on protecting your commercial interests.
Accurate Budget Planning
A PPM schedule gives you a clear, costed forecast of maintenance expenditure over five or ten years, enabling accurate budgeting and financial planning.
Reduced Reactive Maintenance Costs
Planned maintenance is consistently cheaper than reactive repairs. PPM reduces the likelihood and cost of emergency interventions.
Extended Building Life
Timely maintenance extends the life of building components and fabric, protecting and enhancing asset value over the long term.
Tailored to Your Asset
Every PPM schedule is produced for the specific property, reflecting its age, construction type, condition, and operational requirements.
All Commercial Property Types
Offices, retail, industrial, logistics, hotels, leisure, and mixed-use assets across the UK.
Our Planned Maintenance process
A clear, structured process from instruction to delivery, keeping you informed at every stage.
Property Inspection
Our RICS surveyor inspects the full building fabric and services, assessing the current condition of all elements.
Condition Rating
Each element is assigned a condition rating to determine maintenance priority and urgency.
Cost Modelling
Maintenance and replacement costs are modelled over five or ten years using current cost data and inflation assumptions.
Schedule Delivery
A detailed PPM schedule is delivered in a format suitable for asset management, accounting, and service charge purposes.
The trusted choice for commercial property clients
RICS Regulated
Every surveyor is RICS-chartered and subject to mandatory CPD and professional standards.
Fully Insured
All instructions are covered by comprehensive professional indemnity insurance for your protection.
Independent Advice
No conflicts of interest. Our advice is always in your interests as our client.
24-Hour Response
We respond to every enquiry within 24 hours and deliver on the timescales we agree.
Frequently Asked Questions
Common questions about our Planned Maintenance service for commercial and residential property clients across London and the UK.
What is a planned preventative maintenance schedule?
A PPM schedule is a structured, costed programme of maintenance activities for a building over a defined period, typically five or ten years. It covers routine servicing, repair, and replacement of building fabric and engineering services, helping owners and managers budget accurately and avoid reactive expenditure.
How does a PPM schedule help with service charge management?
For multi-tenanted properties, a PPM schedule provides a transparent, independently verified basis for service charge budgeting and major works programmes. It supports landlord-tenant relationships and reduces the risk of service charge disputes.
How often should a PPM schedule be updated?
We recommend reviewing and updating your PPM schedule every three to five years, or following any significant works or change in the building's use or condition.
Related Services
Building Surveys
RICS-regulated building surveys for commercial property across the UK.
Contract Administration
RICS contract administration managing quality, cost and programme on building projects.
Reinstatement Cost Assessments
RICS-regulated insurance reinstatement cost assessments for accurate buildings cover.
Ready to discuss your Planned Maintenance requirements?
Phone
020 3178 8099Address
17 Hanover Square, London W1S 1BN
Your property, thoroughly surveyed and fully protected.